New cash desks from what date. How the online checkout works

With the introduction of new rules for the use of cash registers, it became clear that most stores and outlets it will not be possible to avoid the transition to cash registers with the transfer of data to the tax office. And entrepreneurs are increasingly wondering how much a CCP with the function of transmitting information costs. Let's take a look at what makes up KKM price with data transfer to the tax:

• fiscal registrar. Manufacturers promise that prices for new devices will remain the same as they are now. Accordingly, it is from 18 thousand rubles and more. The cost of modernizing the old cash register is now estimated at 6,000 to 12,000 rubles. This includes the cost of the fiscal accumulator (FN).
• Cash program. There can be completely different offers, from shareware to expensive ones. Let's estimate the cost software and his support as 10 thousand rubles per cash desk.
• Data transfer. An annual contract with OFD will cost about 3,000 rubles a year for one cash register with data transfer to the tax office. But you still have to pay for Internet access. It is expected to launch special tariffs from telecom operators for 1,000 rubles a year. Total 4 thousand rubles a year.
• The TsTO service becomes optional, according to the changed procedure, an entrepreneur can register a new cash register with the tax office himself, and even remotely on the website of the Federal Tax Service. This will require a QES (qualified electronic signature), which will cost about 1000 rubles.

Thus, the price of switching to KKM with data transfer to the tax office and work in the first 12 months will be from 21 thousand rubles in the case of upgrading existing equipment. When buying a new fiscal registrar, the amount will be more, from 33 thousand rubles. If we consider the purchase of a traditional POS system for a store, then switching to new cash registers for transferring data to the tax office will cost at least 2-3 times more.

MySklad is a reliable cash register program, you can connect popular fiscal registrars from Atol, Shtrikh, Pyrit and Viki to it. Works on any computer, laptop or tablet. Starting to use MySklad, you immediately get a full-fledged inventory system.

Who should use cash registers with data transfer to the tax

The great news is that the state has provided for the phased introduction of cash registers with data transfer to the tax office. Consider who should use CCP with the function of transmitting information, and from what moment:

• Those who could NOT use cash registers before the adoption of the new law were granted a delay until July 1, 2018. These are entrepreneurs on a patent, UTII and those who provide services to the public by issuing a BSO. All of them can continue to work in the old way until 2018.
• Vending companies selling through vending machines have also received a reprieve until July 1, 2018.
• The text of the law has a list of types of trading activities, where it is allowed NOT to use cash registers. For example, this is the sale of newspapers and magazines and trade in markets and fairs.
• All other entrepreneurs from July 1, 2017 must use the cash register with the information transfer function. From February 1, 2017, the Federal Tax Service registers only new-style cash registers; it will no longer be possible to open a retail outlet with an old cash register.

Amendments to the law 54-FZ "On the use of cash registers" came into force: since 2018 the introduction of cash registers affected even entrepreneurs in special regimes. In 2019, everyone should install CCP.

The transition to a new cash register is a step-by-step process. Buy new technology not enough. To print the names of goods on receipts, you need a cash register program. Try free app Checkout MySklad - it supports this and all other requirements of 54-FZ.

Who should use cash registers from 2019?

Have cash registers for individual entrepreneurs been introduced since 2018? What to do IP in 2019?

• provides services to the population, filling them out with forms strict accountability. More about
• applies UTII and PSN, works in retail or catering and does not have employees.

The rest had to put new CCP by the summer of 2018.

From July 1, 2019, no entrepreneur has the right to make payments without using new cash registers.

Cash register for individual entrepreneurs since 2018: latest news

• From January 1, 2019, the online cash desk must support fiscal data format 1.05 and a VAT rate of 20%. It won't work without updates.
• The concept of calculations has been changed. Now they include not only movement Money, but also the offset of the prepayment and the receipt of other things for the goods.
• After receiving an online payment, a check must be generated no later than the next business day.
• From July 1, 2019, when offsetting an advance payment, it will be necessary to punch two checks: upon receipt of money and upon transfer of goods.
• Individual entrepreneurs on an imputation or patent can return up to 18,000 rubles in the form tax deduction for buying or setting up a new checkout.
• Entrepreneurs and companies on special regimes (USN, UTII and patent) will be fined up to 10,000 rubles for using fiscal drives for 13 months. The tax authorities explained that small businesses can only apply FN for 36 months.
• Since 2017, you can register a KKM via the Internet - it's convenient and fast. More about registering a cashier >>
• If an entrepreneur does not comply with the requirements of 54-FZ, he faces a fine of up to 50% of the amount received during his work without a cash desk (but not less than 10,000 rubles). Since July 2018, individual entrepreneurs can be fined 10,000 rubles for making settlements through the CCP that actually did not exist, as well as 50,000 rubles for incorrectly marked goods indicated on the check. The same penalty is imposed for late transmission of fiscal data.

What can be done right now?

In 2018, almost all entrepreneurs had to register a cash register. In total, according to experts, this year they switched to new order about 1 million businessmen. The rest of the entrepreneurs must deliver the cash register by July 1, 2019. We recommend that you think about cash registers now: there may be a shortage of fiscal drives and new models. Postponing the purchase is dangerous: as the practice of last year showed, the majority of entrepreneurs are dragging to the last - and there are more than 1 million of them!

Will the new rules affect online stores and vending companies?

Yes, online stores must also install CCP. A check is always needed - even when the client pays for the purchase remotely with a card. In such a situation, you need to send the document to the buyer's email. If there is a delivery for cash, the courier issues a check.

Vending machines could work without cash registers until July 1, 2018. But if you are an individual entrepreneur without employees, you can not set up a cash register until July 1, 2019.

What cash registers can be used in 2019?

All CCP models allowed for use are in the register on the website of the Federal Tax Service. Since 2017, online cash registers must be connected to the Internet - an Ethernet port has been added, a built-in GPRS or WiFi modem has been added. The most budgetary samples use the Internet on a computer to which they are connected via a USB port. Since 2017, the new cash register should have a fiscal drive - an analogue of an electronic tape (EKLZ). EKLZ itself is a thing of the past - cash desks with it are no longer released.

How much do new cash registers cost in 2019?

Entrepreneurs have to change CCP at their own expense. Often, buying a new cash register is cheaper than refining an old one. The cost of upgrading depends on the number of vehicles and their models.

Another item of expenditure is OFD services. They cost about 3,000 rubles a year for one cash desk. It is worth considering the cost of connecting to the Internet - the law assumes that each outlet must be connected to the network. In addition, every 13 months it is necessary to change the fiscal drive. Legal entities on UTII, USN or patent - once every three years.

New cash registers also require maintenance costs. But today an entrepreneur can choose: to pay for constant service in service center Or only go there if it's broken.

How is the replacement of cash registers in 2019?

To re-register an existing cash register, you need to find out if it can be upgraded - the cash register must be able to connect to the Internet. It is also necessary to check whether it is possible to install a fiscal drive on the cash register. Find out more at your service center. If your cash register cannot be finalized, you will have to buy a new one. Then you need to conclude an agreement with the OFD and register the cash register, this can be done via the Internet.

How is fiscalization going now?

Fiscalization can be done on the Internet - an entrepreneur does not need to go to the tax office or contact the center Maintenance. This will require a qualified electronic signature (QES) - an analogue of a personal signature.

You can get a CEP at a certification center accredited by the Ministry of Communications. Addresses are published on the website of the department - pick up electronic signature need to personally.

Is it necessary to service new cash registers in the central heating service?

Not necessary. Cash registers are supported by the manufacturer, which can attract partner service centers, which now do not need to obtain permission from the tax authorities. Thus, there is nothing to worry about if, from January 1, 2017, new cash desks are not served there on a permanent basis. To register a CCP in a tax agreement with the CTO is no longer a prerequisite.

Who can not install new cash registers at all?

There are activities that 54-FZ did not touch. And it doesn’t matter whether such a business is run by an individual entrepreneur or LLC, he doesn’t need a cash register in 2019.

• gourds, vegetables and fruits waddle, as well as live fish;
• ice cream and soft drinks in kiosks and stalls;
• peddling and on retail markets and fairs (except for trade in separate covered pavilions or shops);
• milk, butter or kerosene for bottling;
• newspapers and magazines;
• products of artistic folk crafts.

Exempted from the use of cash registers and those who provide services:

• plowing gardens and sawing firewood;
• shoe repair and painting;
• for making keys and minor repairs of jewelry and glasses.
• nannies and nurses;
• porters at railway stations;

Also on the list of CCPs exempted from use are points for the collection of waste materials and glass, pharmacies and medical assistants in rural areas and other medical institutions.

How will the new rules work in hard-to-reach areas where there is no internet?

In remote villages and towns, you can work without transferring data to the tax office via the Internet. But no one canceled the replacement of cash registers in 2018 even there: all cash registers should still have a fiscal drive. List settlements, in which you can work without an Internet connection, determined by local authorities.

Last year, federal legislation stipulated that business entities engaged in cash sales of works, goods, services must switch to the use of new cash registers. Online cash desk since 2017, who should switch to a new CCP, these are, first of all, simplistic people, subjects on general mode taxation. Other enterprises and individual entrepreneurs can also establish it on a voluntary basis.

The online cash desk is a control device containing a fiscal drive, as well as having access to the Internet. Each sale transaction recorded with the help of them is transmitted via communication means to a special server of the FD operator, which stores it and provides this data to the tax authorities.

The CCA must have a serial number on the case, it must have a device for printing a receipt and have a clock that reflects real time.

The main purpose of the introduction of online cash registers is an attempt by the tax authorities to bring sales out of the shadows in order to record them for tax purposes.

Before registering such a cash register, business entities must first draw up an agreement with the FD operating company. The online checkout must include a QR code. It must also include a number required details that are listed in the law. In addition, the use of an online cash register implies the possibility for the buyer to receive an electronic version of the receipt.

Attention! Previously operating KSA did not have such a function. Therefore, their registration has been completed since February 01, 2017, and from July 01 they will no longer be applied at all. It is allowed to re-equip previously existing cash desks by special means for communication, but it must be formalized.

Who should use online cash registers from 2017

Online cash registers since 2017 new law establishes a transitional period from February 01 to July 01, when they can act as new cash registers, as well as old ones. However, it is no longer possible to register, including changing the ECLZ since February.

The category of entities for which online cash desks will become mandatory, first of all, includes organizations and individual entrepreneurs that apply the general and simplified taxation regime. They are required to record their income for tax purposes.

The same group includes alcohol sellers, for whom the use of a cash register was mandatory before. Now online checkout for individual entrepreneurs selling beer and other types of alcohol, it is mandatory from March 31, 2017, while this requirement applies even to money changers and patents.

Online cash desks for individual entrepreneurs on UTII and firms on the same regime, as well as entities using PSN, will become necessary for use from July 01, 2018. Currently, they can still carry out their business activities without the use of CCA. This relief is given due to the fact that this category of income is taken into account not actual, but potential and imputed.

But in about a year, these companies and individual entrepreneurs will also have to work at online cash desks. Since the BSOs used by him will also need to be issued only through the online cashier.

Attention! The law on online cash registers provides for a list of persons who will be exempted from the use of such devices. This includes entities working in hard-to-reach places where there is no possibility to connect to the Internet. described in detail here.

In what case can you not use online cash registers?

The law establishes that at present, sellers in non-equipped markets that trade with Vehicle shoe repair shops, periodical literature kiosks, landlords who rent out their living quarters.

Application online devices only required for cash payments. If a company makes non-cash transfers through its bank account and does not conduct direct cash settlements, then it may not purchase an online cash desk.

Exempt from the use of this equipment are also credit institutions, firms participating in the securities market, companies engaged in catering in schools, kindergartens and other educational institutions.

Religious organizations, sellers of handicrafts, postage stamps, etc. may not use the online checkout.

Attention! Economic entities in places where there is no connection may also not use this equipment. But all these territories are defined at the legislative level and included in a single list.

Benefits when using new cash registers

There is a bill according to which, from 2018, an economic entity using UTII or PSN will be entitled to a deduction for the purchase of an online cash register in the amount of 18,000 rubles when determining the amount of the mandatory payment. The deduction will be given for each device.

They will be able to use it only in relation to cash registers registered since 2018.

This document assumes the possibility of transferring the deduction amounts to the following periods, if it is impossible to use it in this period. Wherein given right will be given once, and the change of regime will not allow receiving such a deduction for both UTII and PSN.

Features of using online cash registers for online stores

One of the goals of introducing online cash desks was to control the work of online stores. Many entrepreneurs did not register such sites, which means that it was difficult to fully track all purchases, and, accordingly, income.

Amendments to the law on the use of cash registers oblige the use of a cash register for each sale of goods. This means that an online cash register for an online store should not only be used, but should issue a receipt to the buyer at each payment. Only one exception is allowed from this - when payment for the goods is received non-cash directly to the settlement bank account of the company or entrepreneur.

The obligation to use an online cash register and send a check to the buyer also applies to payments using bank cards, as well as electronic money Webmoney, Yandex-Money, etc.

Attention! The cash desk, which will work in conjunction with the online store, should not print paper receipts, but immediately, at the time of the payment transaction, send the buyer an electronic receipt. As of mid-April 2017, only one cash register of this kind, ATOL 42 FS, was included in the register of permitted cash registers.

Attention! In the case where the store has Express delivery, it is also necessary to have a portable cash register in order to knock out a check at the time of transfer of the goods to the buyer.

Features of the use of new cash registers in the sale of alcohol

The new law established a gradual transition to online cash registers. Yes, start mass application of such devices was appointed on July 1, 2017, and their use by “beneficiaries” was to begin on July 1, 2018.

However, for all entities that trade in alcoholic products (including low-alcohol products), it is necessary to use new devices from March 31, 2017. This is established by amendments to the law on the circulation of alcoholic products.

According to him, such goods include: vodka, cognac, wines and wine drinks, beer and low-alcohol drinks based on it.

In addition, all firms and entrepreneurs are required to use new cash desks for the sale of alcohol, regardless of how it is sold. At the same time, there is no mention of taxation systems in the law, which means that even entrepreneurs on UTII and a patent need to use an online cash register.

In this part, the law conflicts with the law on the use of cash registers. The latter, as you know, allows those who are on UTII and a patent not to use the cash desk until mid-2018. Experts believe that the "alcohol law", as a more special one, in this case prevails over the "cash law", more general. Official comments on this subject have not yet been published.

When choosing a cash register, it must be remembered that it must meet two criteria at once - be able to transfer checks to the Federal Tax Service, as well as transfer information about the circulation of alcohol to the EGAIS system.

Important! If earlier the EGAIS system should have been used only by implementers strong drinks, now even beer sellers will be required to connect to it.

The cost of switching to new cash registers

The law provides for the need to transfer information about the purchase made via the Internet to the tax office. Old cash registers cannot carry out these actions, and therefore are no longer subject to use. However, many manufacturers of cash registers have released special upgrade kits.

The cost of such a set, depending on the cash desk model, ranges from 7 to 15 thousand rubles. After the modernization, the devices receive a fiscal drive instead of an ECLZ, as well as a device for transmitting information to the Internet. It must be understood that it makes sense to modernize the cash desk only in cases where the daily turnover is quite low, and the nomenclature does not contain many items (up to 5-8 pieces).

For full-fledged work, you still need to purchase a new, special cash register, here are some of them:

Checkout service procedure

The new law on online cash registers does not establish mandatory maintenance of devices in technical centers, as was observed when using old cash desks with ECLZ. However, on the other hand, manufacturers of new devices are obliged to provide repair and maintenance of their products throughout the country.

Therefore, the old central heating centers will most likely not be left without work. Some relief has also been introduced for them - to perform work with cash registers, you no longer need to register with the tax service.

This approach, over time, will a large number of specialists capable of repairing cash registers - both in the ranks of firms and alone.

Accordingly, each company has a choice:

• Conclude a permanent service contract with the technical center;
• Contact the center only if the cash register breaks down;
• Contact a private master to repair the device;
• To hire your own specialist (this step will be beneficial if the company has a large number of cash desks).

Already in July 2017, a large number of business entities, in accordance with the law, must use new control equipment for cash transactions, which involves storing information on completed transactions on the Internet. Therefore, these machines are called online cash registers. Consider an online cash register from 2017 - who should switch to a new cash register.

At its core, an online cash register is a special device that records information about the receipt of cash proceeds on fiscal media, as well as with access to the Internet.

In order to transfer information about punched checks to a special site. Both the business entity itself, and the tax authorities, and the buyer or customer have access to it.

Therefore, enterprises and individual entrepreneurs must necessarily draw up agreements with, which on professional level is engaged in the storage of information from online cash registers, and, if necessary, transfers the information it has to the tax authorities.

Like the previous generation of cash registers, the online cash register has a serial number located on the outer case of the machine, a means for printing control receipts (except for some online cash registers designed for trading via the Internet), and a clock mechanism for fixing the time of the transaction.

The main purpose of the introduction of new cash registers was the establishment of a complete control of the IFTS over all receipts of taxpayers' income in order to verify the correctness of the calculation of mandatory payments to the budget.

The legislation requires that the online cashier's check contains a number of mandatory elements:

• First of all, they include the name of the goods (services, works).
• Quantitative measurement.
• Price and purchase amount.
• There is also a QR code with which you can check the validity of the check on the tax website.

Attention! Also, the buyer may ask for a copy of the receipt in in electronic format him on email.

This is the main difference between online cash desks and devices of the previous generation. In this regard, the use of old cash registers from the second half of 2017 is prohibited, and registration is not carried out after January 2017.

Business entities can upgrade old CCA by installing special devices for connecting to the Internet. However, it must be taken into account that not all devices can be upgraded, and its cost may not be much less than a new cash desk.

Who should use online cash registers from 2017

Since 2016, new cash registers could be used by any economic entities on a voluntary basis. The new law has determined who has been using online cash registers since 2017. The deadlines for the transition of existing companies, as well as for new companies - at or .

The norms established a transition period during which companies and individual entrepreneurs could switch to the new rules gradually. During this period, it was possible to use ECLZ, but it was already forbidden to register CCPs with them and renew their validity.

From the second half of the year, all taxpayers who are on the general and simplified taxation systems must use only online cash registers when accounting for cash income. This is primarily due to the fact that they keep records of actual income for tax purposes.

Attention! New changes in the legislation determined the obligation of alcohol sellers to purchase new devices from March 31, 2017. The same law first determined the obligation to install online cash desks for individual entrepreneurs on and for companies on UTII. However, in a subsequent clarification, the deadlines for exchangers and those applying were postponed.

Who should switch to the new CCP from 2018

From the 2nd half of 2018, an online cash desk will become necessary for individual entrepreneurs on a patent and entities that use the imputed taxation system. This category of business entities is currently exempt from using online cash desks, due to the fact that they are not taxed on actual income. Therefore, the regulatory authorities have given them some relief so far.

But from the 2nd half of 2018, all business entities will have to use online cash desks, not only those that are on and.

Attention, changes! On November 22, 2017, amendments were made to the law according to which the need to use cash registers for these categories of business is transferred from July 1, 2018 to July 1, 2019. Those. the obligation to install online cash desks was delayed for a year.

In what case can you not use online cash registers?

The legislation defines a list of companies and entrepreneurs who, even from the 2nd half of 2018, have the right not to use online cash desks.

These include:

• Entities engaged in the sale of goods from vehicles.
• Entities engaged in the sale of goods in unorganized and not equipped markets and fairs.
• Carrying out the sale of goods from tankers.
• Carrying out the sale of magazines and newspapers in kiosks.
• Carrying out the sale of ice cream, drinks in non-equipped kiosks.
• Subjects repairing shoes.
• Entities repairing and manufacturing keys, etc.
• Leasing premises of individual entrepreneurs owned by the right of ownership.
• Pharmacy points located in rural clinics, feldsher points.
• Companies and sole proprietorships that have economic activity carried out in remote areas and localities. The list of such territories is determined by federal legislation.

It is important to understand that if the taxpayer conducts activities only using cashless payments, that is, he does not have cash proceeds, he does not need to use the online cash register.

Attention! It is also allowed not to install online cash desks for credit organizations, enterprises in the securities market, engaged in catering in kindergartens, schools, other institutions and educational institutions.

New devices can be used on a voluntary basis by religious organizations, sellers of postage stamps, as well as persons selling handicrafts.

Benefits when using new cash registers

Legislatures Currently, a draft act is being considered, according to which entities using UTII and PSN will be able to receive a tax deduction in the amount of 18,000 rubles if they purchase a cash register with an Internet connection and use it.

This tax reduction can be made with the purchase of each new device. It is assumed that the date of purchase of the online cash register should not be earlier than 2018.

The draft provides for the possibility of transferring the unused deduction in whole or in part to the next tax periods.

Important! There is a restriction according to which the deduction can only be used once for a given machine. Therefore, the transition from UTII to PSN and vice versa will not allow you to use this benefit a second time.

Currently, the dissatisfaction of the subjects on the simplified taxation system is growing, as they also want to receive this benefit. However, until now, the norms establishing the possibility of using benefits when purchasing online cash registers remain only projects.

The cost of switching to new cash registers

The law requires the use of devices with sending data to the Federal Tax Service. The use of old cash registers with ECLZ is now prohibited. Before the beginning of the 2nd half of 2017, all subjects were required to either buy new devices or carry out the modernization procedure.

In the second case, equipment manufacturers have released kits that allow you to convert the device from the use of ECLZ to the installation of a fiscal drive. The price of the upgrade kit, based on the cash desk model, varies from 7 to 16 thousand rubles.

The modernization process usually includes the installation of a fiscal drive, equipment for connecting to the Internet. When choosing this approach, it is necessary to analyze how many goods will be in the nomenclature, as well as what will be the number of operations.

If a significant amount of these indicators is expected, then it is more expedient to purchase a new cash desk designed to work with big list goods.

Checkout service procedure

The new act on cash desks abolished the obligation to periodically check and service new devices in specialized workshops.

After acquiring an online cash register, the owner himself decides whether to call a specialist for the purpose of prevention or repair. It is expected that such functions will also be performed by service centers.

Also, the new law abolished the obligatory nature of the centers, when performing work on the repair or maintenance of cash desks, in without fail register with the FTS. It is planned that thanks to this, new specialists and firms will come to the industry.

Due to the abolition of mandatory maintenance, CCP owners now have the opportunity to choose:

• Make a long-term contract with the service center;
• Involve the specialists of the center only in the event of a malfunction of the cash register;
• Hire craftsmen who do not work in CCP service centers, but have everything necessary knowledge for the repair of the cash register;
• If the company has a lot of new devices, then you can include a separate specialist in your staff who will be engaged in the repair and maintenance of cash desks.

Features of cash discipline

Before the introduction of online cash desks, the cashier was charged with the obligation to draw up documents for KM-1 - KM-9, including:

• Act on the return of funds to the buyer (KM-3);
• Magazine for the cashier-operator (KM-4).

Now reports similar to these are generated automatically due to the transfer of information to the Federal Tax Service. Therefore, the use of such forms is not mandatory. However, organizations and entrepreneurs can apply them on their own initiative, indicating this in internal administrative local acts.

Another key document, when using devices of the previous generation, was the Z-report. It was necessary to remove it at the end of the working day, and, based on its data, make entries in the cashier's journal.

Attention! Now the Z-report has been replaced by another document - the “Shift Closing Report”, which is generated at the end of the working day, or with the transfer of a shift from one cashier to another.

Its main feature is that, like checks, it is also automatically sent to the Federal Tax Service. At the same time, the new report includes all information about the movement of money during the day: cash, card payments, refunds for each type of payment, partial prepayment, etc.

Features of using online cash registers for online stores

The main reason for the introduction of online cash registers is the control over the functioning of online stores.

Until that moment, entrepreneurs opened websites for the sale of goods, services, and accepted payment with electronic money. When deposited into Internet wallets, such income was difficult to trace and oblige taxpayers to pay tax on them.

Now the online store is obliged to use the cash register when selling any type of goods. An online checkout for an online store must send a receipt of purchase to the customer’s e-mail at the right time after receipt of payment.

Attention! From this rule there is one exception - if payment is made by receipt or invoice, and goes directly to the current account of the company or entrepreneur, it is not necessary to use a new cash register to fix this sale.

Also, the Federal Tax Service, by its order, clarified that the deferment for entrepreneurs and firms applying imputation or a patent also applies to online stores. This means that if a business entity, by law, has the right not to use a new type of cash register now, but is obliged to do so only from the 2nd quarter of 2018, this also applies to online commerce.

The obligation to use the online cash register, as well as to send a check to the e-mail, applies not only to payment bank cards, then also for all types of electronic money.

For the device, which is used in online stores, there is one feature - if payment is made electronically, then you do not need to withdraw a paper receipt, you only need to send an electronic one. Until recently, only one device of this kind was offered - ATOL 42 FS.

Now manufacturers of cash registers are moving in several directions:

• An attempt to integrate existing online cash registers with Internet sites using third-party programs. There are currently few such solutions;
• Specialized cash desks for Bitrix, they connect to the server hosting the online store;
• Devices that can both punch checks when accepting cash, and work with an online store only in electronic format.

Attention! The check that the checkout sends to the online buyer does not differ from a simple check and contains all the same details. If the store delivers goods by courier with cash payment, he needs to have a portable cash desk with him in order to immediately break the check. In such a situation, it is beneficial to have a device that can work with paper checks and online payment.

Features of the use of new cash registers in the sale of alcohol

With the adoption of amendments to the law on alcohol regulation, as well as the introduction of new principles for conducting cash transactions there was a conflict between the laws. It affected entrepreneurs and companies that traded in beer and similar products.

So, according to 54-FZ, entities that apply a patent or imputation are required to use online cash registers only from July 1, 2018. At the same time, Law 171-FZ determined that all business entities, regardless of the taxation system, are required to use cash registers when selling any alcohol from March 31, 2017.

On July 31, 2017, an amendment to 171-FZ came into force, which determines that subjects need to use a cash register, but in accordance with the provisions of 54-FZ.

This means that the law established the priority of the law on cash registers, which means that an online cash register for individual entrepreneurs selling beer and companies on imputation and a patent will be required only from mid-2018.

Attention! The amendment applies to those who are on PSN or UTII. If an individual entrepreneur or a company selling beer uses OSN or USN, it was necessary to switch to a new cash desk from 07/01/17.

It is important to remember that this applies specifically to low-alcohol products that do not have the necessary labeling and are not subject to fixation through the EGAIS system.

If an entrepreneur or company sells labeled alcohol, they are required to use the cash register, regardless of the tax system.

Important! When choosing a cash register, such entities need to remember that it must be able not only to send checks to the Federal Tax Service, but also to interact with the EGAIS system.

The changes affected only the functionality and operation of the CCP. Now cash registers connect to the Internet and send fiscal documents to the operator. Externally, the technique has not changed. Many older equipment can be purchased online by purchasing an upgrade kit.

After the introduction of new online cash registers, the rules of work have changed. First, the cashier punches the check, which is sent to the OFD. The operator sends a check to the tax office, and if it has arrived, it sends a signal to cash register equipment. You issue a paper check to the buyer or send an electronic one. The whole operation takes 1-2 seconds.

How the new checkout works

Instead of ECLZ, there is a fiscal accumulator (FN) at the cash desks of a new model. This is a mandatory device that signs and stores all documents. It also encrypts information before sending it to the operator. DOS change the drive every 13 months, and small businesses (UTII, patent and simplified) - once every 36 months.

The technique has become more complicated, but according to the new law, an agreement with the central heating service is optional. There is no more quarterly maintenance and replacement of seals, and the drive can be changed independently. But equipment manufacturers do not give a guarantee for cash desks if you do not conclude an agreement with the TsTO.

The cash register is connected to the Internet via an Ethernet cable, Wi-Fi or 3G.

The device has also changed. The online cash desk prints two-dimensional codes, sends checks to the buyer's phone or mail. Some models send documents only by SMS, then OFD can send checks to e-mail instead of a store.

Example of a new check

The automated device for online stores does not print paper documents. Such a technique generates and sends an electronic check during the payment for the goods.

We have collected requirements for new cash registers in. They can also be found in the new law 54-FZ, Art. 4.

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New online cash desk under 54-FZ
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Benefits of new cash desks for entrepreneurs

• You can control revenue, average check and other statistics. Monitor and manage the store via the Internet.
• There is no need to keep cash registers from KM-1 to KM-9.
• It is easier to register a cash desk - you do not need to carry equipment to the Federal Tax Service.
• You can change the FN yourself and not sign an agreement with the CTO.
• Fewer checks from the tax. They control everything via the Internet and do not come with checks if you work according to the law.

How is the replacement of cash registers with online cash registers

To work under the new law, you need a cash desk with online data transfer to the tax office. All such models are collected in, which is updated monthly with new equipment.

Checkout Modernization

You can upgrade your cash register to an online cash register, but only if it is not very outdated. A refinement kit costs 6–7 thousand rubles. TsTO services will cost another 3-4 thousand rubles. Many models that were released in 2016 can simply be reflashed. For example, you can upgrade Atol cash registers, which were released in the fall of 2016, for free.

How much does a new box cost

Prices for online cash desks start from 15–20 thousand rubles. including fiscal storage. You will also have to pay for an electronic signature, Internet and data operator services. The Federal Tax Service considered that small businesses need 25 thousand rubles in order to start working with it. Big business you will need 40–80 thousand rubles. per piece of equipment.

spending on cash register equipment can be treated as expenses and then reduced taxes. And they will receive UTII and a patent because they pay fixed tax contributions.

Registration of a cash register in the tax

After January 2017, the cash register with ECLZ will no longer be registered.

Autonomous online cash desk Mercury-185F

Fiscal registrars - for stationary points and shops. They work only as part of a computer or terminal. Some models, such as Atol 11F, can be carried with you and connected to your phone. Examples - HATCH ON-LINE , .

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  Fiscal registrar SHTRIH-LIGHT-01F connects to a computer or terminal

  POS terminals - include a receipt printer, screen and keyboard. These cash registers are bought for retail outlets, services or catering. They contain a built-in inventory system. Examples - EVOTOR,.

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    RP-System FS

    New law 54-FZ - questions and clarifications about electronic cash register

    How to determine that the check is gone?

    The cash desk receives notifications from the OFD when sending each check. If the notification has not been received, the CCP will inform about it, for example, the light will flash.

    What are the penalties for not having an electronic cash register since 2017?

    What to do if there are problems with the Internet?

    According to the new online checkout rules, you have 30 days to reconnect. Then the technology stops working. The data will be stored in fiscal drive until the internet comes on. When the connection is restored, all checks will be sent to the OFD.

    How to make a reserve cash desk?

    A switched off cash register with a closed shift can stand for as long as necessary until the term of the FN expires.

    Are online checkouts going to be cancelled?

    The government is already deciding to transfer new equipment for the patent and UTII to 2019, instead of 2018. The bill has even been considered in the second reading. And the president said that it was possible to cancel the cash registers for a patent. More about breaking news read in the article “Will online cash registers and postponement of introduction be cancelled”.

    Let's summarize

    • Find out in the registry which cash desks are suitable for online work.
    • OSN and USN are switching to online cash desks since 2017, and special modes and services - from 2018.
    • The advantages of online cash registers are fewer checks by the Federal Tax Service, simple registration and Additional Information about Shop.
    • All checks go online. If it was disabled, restore it within 30 days.
    • Autonomous cash desks - for small businesses and couriers, fiscal registrars - for stores, terminals - for catering and retail.

    Watch a video about the new law and online cash registers from 2017.
    

    Online cash desks in 2017