Employment record at will. Why do you need a work book and what information does it contain. Withdrawing a voluntary resignation letter

20.09.2019

The most common ground for dismissal is own will, or as it is also called, dismissal at the initiative of the employee himself. Let's talk about the nuances of recording in work book on voluntary redundancy in 2019 different situations, and give examples of wording that inspectors will not find fault with.

Dismissal of one's own free will: entry in the labor (sample in 2019)

When filling out a work book, be guided by the rules for filling it out, approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225.

When making a note in the book about the termination of the contract at the initiative of the employee in 2019, it is necessary to fill in four main columns. Namely:

Record number;
Date of dismissal;
Data on dismissal with the basis for the Labor Code of the Russian Federation;
Details of the order of dismissal.

It is also necessary to affix the signatures of the parties to the terminated employment relationship.

Thus, in 2019, when an employee is dismissed at his own request, the following entries are made in the work book:

the number of the entry that is entered in the work book. The number is determined by the number of entries already made in the book, recording the serial number of the current entry.
date and year of dismissal;
a mark on the termination of labor relations with the employee;
grounds on which the relationship with the employee is terminated. Here you need to register a specific article Labor Code. Upon dismissal of one's own free will in 2019, this is article - 77 p 3 part 1. The number of this norm is not reduced, the words paragraph and article, as well as the name of the law, are written as they are pronounced.
indication of the order of dismissal of one's own free will. Here write the details (number and date) of the order.
signatures certifying the fact of dismissal. Here, in without fail must be signed by the employee, as well as the signature of the representative of the employer. The role of the latter can be either the director of the company or the head of the personnel department of this company.

Entry in the labor force upon dismissal of one's own free will: samples in 2019

After the documents are drawn up, the employee receives his work book in his hands. At the same time, he will have to sign for its receipt in the journal of the personnel department. Clarify,

By general rule the document is issued to the employee on the day of departure. But there is an exception. For example, in the case of leave with subsequent care (learn how to calculate compensation for unused leave upon dismissal). In these cases, the book will need to be issued to the employee on the last day of his work at the enterprise. You don't have to wait until your vacation ends.

To help the chief accountant and personnel officer

The editors of the newspaper "UNP" prepared a mini-book on the topic "Labor Relations. How to avoid violations ». It turned out to be a big cheat sheet, where there are answers to many of your questions.

How to make an entry in the work book about dismissal in 2019

Difficulties may arise with the wording of the contract termination record itself. Therefore, keep in mind that the wording "dismissed at the initiative of the employee" and "dismissed of his own free will" have equal force. They are identical and interchangeable. The inspectors should have no complaints if you use one of these formulations.

In addition, instead of these formulations, the following can also be used: "the employment contract was terminated at the initiative of the employee" and "the employment contract was terminated of their own free will." Again, there are no mistakes here. As well as it will not be if you use the combination - "the employment contract was terminated at the initiative of the employee."

Sample standard notation on dismissal to the Labor Code of their own free will in 2019, which the inspectors will not reproach:

"Employment contract terminated at will, paragraph 3 of Article 77 of the Labor Code Russian Federation".

It's important to know

Write all the words in the entry in full, do not allow any abbreviations. Otherwise, it will be considered a violation. You also need to write in full the number of the legal norm and the name of the Labor Code.

Termination of the contract at the employee’s own will may take place taking into account a number of features that are due to certain life circumstances worker.

For example, when an employee leaves the company due to retirement, transfer to another organization, or admission to an educational institution. In these cases, there is a dismissal from office for a good reason. That is, a person leaves of his own free will, but at the same time he has serious reasons for leaving his place of work.

At the same time, do not forget to ask the employee for a document confirming that he has good reasons for leaving. Such supporting documents include, for example, a certificate from an educational institution.

The record of dismissal of one's own free will 2019 in this case will be different. It will be necessary not only to make a mark on the dismissal of one's own free will, but also to prescribe the motives for leaving. That is good reason.

For example, upon retirement, a sample entry in the work book in 2019 will be as follows - "Fired of his own free will in connection with retirement, paragraph 3 of Article 77 of the Labor Code of the Russian Federation."

If an employee enters educational institution, then write like this - "The employment contract was terminated due to enrollment in a higher educational institution, paragraph 3 of Article 77 of the Labor Code of the Russian Federation."

A work book is an important document for every working person, since it is on its basis that a pension will be calculated and calculated in the future. The guarantee of receiving such a payment is the correctness of filling out the labor. The personnel officer or directly the head of the organization is responsible for maintaining this kind of documentation.

Upon dismissal, the employer is obliged not only to issue a number of documents to the person, but also to ensure the correct execution of the corresponding entry about the dismissal in his work book. Among the information that must be indicated: record number, date of dismissal, grounds for dismissal, details of the order, signature authorized person and print.

Upon dismissal, the employee himself should check the correctness of filling out the document, but if this was not done, and an error or inaccuracy is found at the new place of work, the new employer will have to think about making appropriate corrections to the document. This can only be done with the consent of the previous employer.

Reasons for employees leaving work

Dismissal is possible on the basis of:

expressions of initiative by one of the parties to labor relations;
agreements of the parties;
due to circumstances (for example, a call for military service, imprisonment, inability to perform duties due to health, etc.);
endings;
transfer of an employee to another job or to another employer;
the employee refuses to work due to a change in the owner of the company;
refusal of the employee to comply with the new conditions employment contract;
moving to another territory of the employer;
violation of the rules for concluding an employment contract, which makes it impossible to continue working.

The first four reasons are the most common and require more detailed consideration.

Upon dismissal at the initiative of the employee, he must notify the employer of his intention at least two weeks in advance, unless another period is established by the provisions. The countdown starts from the day following the day the application was submitted. This method beneficial for the employee, since he has the opportunity to change his mind and withdraw the application if another person has not yet been invited to his place.

An employer can also initiate an application for the following reasons:

the firm is planned;
the property passes into the ownership of another owner;
there is a reduction in the number or staff of employees;
the employee is not able to perform the duties assigned to him;
the employee received for non-fulfillment of contractual obligations and continues to neglect his work;
once an employee committed a gross violation (disclosure of official secrets, appearing at work in a drunken state, theft of property, etc.);
an employee who is engaged in the maintenance of commodity-money values has committed actions that led to a loss of confidence in him;
an immoral act was committed that is incompatible with the position occupied by a person (for example, a teacher or educator);
a decision was made by a representative of the management team of the organization that violated the safety of property, or caused other damage to the company;
when a person got a job, he was presented with false documents;
the terms of the employment contract were violated;
for other reasons that do not contradict the current legislation.

In the event of liquidation of the organization, the employee must be warned about the dismissal at least 2 months in advance. In this case, a person other than wages and monetary compensation receives a severance pay in the amount of the average monthly earnings, he also retains the average monthly salary until he is employed at new job however, such period may not exceed 2 months. If a person succumbs to the persuasion of the company's management and quits at will, he will not receive any compensation.

When we are talking about layoffs to reduce staff, you should know that they cannot fall under it:

pregnant women and mothers who are raising children who are not yet 3 years old;
highly skilled workers;
if the choice is made between employees with the same qualifications, preference is given to: those who have two or more dependents; who received an injury or occupational disease at this place of work; combat invalids, etc.

The most peaceful is dismissal by agreement of the parties. In this case, an additional agreement is drawn up in an arbitrary form to the employment contract, which indicates the conditions for dismissal and the time frame in which it must occur. Can be used more simple circuit: the employer imposes a resolution on the employee's application, indicating the agreement of the parties as the reason.

When a dismissal occurs due to the end of a fixed-term employment contract, there are no preliminary deadlines. The only circumstance that precedes dismissal is the delivery of a written notice from the employer. The employee must be warned three calendar days before the event.

Legal regulation

Article 77 of the Russian Labor Code provides general grounds for the dismissal of employees. A number of articles provide additional grounds that may cause dismissal, these are articles 278, 288, 307, 312, 336, etc.

The most common reasons for dismissal are displayed in the following articles of the Labor Code:

paragraph 3 of part 1 of article 77 regulates the dismissal of an employee on his own initiative;
paragraph 1 of paragraph 1 of article 81 concerns dismissal in connection with the liquidation of the company;
according to article 79, the termination of a fixed-term employment contract occurs upon its expiration;
dismissal that occurs due to circumstances beyond the control of the parties is governed by Article 83, etc.

The procedure for filling out and a sample record of dismissal in the work book for 2019

A sample record of dismissal in the work book should contain the following items:

Record number in order.
Date of dismissal.
Description of the event, indicating the grounds from the Labor Code.
Details of the order on the termination of labor relations.
Signatures of director and former employee.

When it comes to dismissal of one's own free will, the description makes a reference to paragraph 3 of Art. 77 of the Labor Code. If the employee leaves in the order of transfer, the basis will be paragraph 5 of the same article. It must be remembered that all the words of the entry in the work book must be entered in full, no abbreviations are allowed.

part-time job

An entry in the work book of a part-time worker is made exclusively at his request. Part-time work is internal, when a person works within one company, and external, when a person is listed in two different organizations. An entry in the work book is made depending on what type of part-time job is in question.

To enter into the labor record about internal part-time work, the employee writes an application in any form, asking that information about the combined work be entered into the labor record. An employee of the personnel service makes an entry in the book that the employee has been accepted as a part-time employee for the corresponding position.

If a person works on an external part-time job, the entry is made on the basis of a certificate issued from part-time work at his main place of employment.

Features for the director of the enterprise

When the director leaves of his own free will, problems should not arise, labor legislation refers to the fact that in this case the contract must be terminated without hindrance. As in other cases, the application must be submitted 2 weeks before the day of dismissal. If a this question must be considered by the constituent assembly, it must be held within the same period.

In case of dismissal CEO his labor can be signed by:

the same person who signed the appointment order;
personnel officer, or a person who is authorized to keep work books;
chairman constituent assembly on the basis of a decision that has been made;
if there is no need for a meeting, the director himself can sign.

The choice of an adequate option depends on the procedure established by the internal documents of the organization and the presence in the company of employees who are responsible for maintaining personnel records.

When transferring to another position

If we are talking about the transfer of an employee to another position within the framework of the previous structural unit, the description should indicate to which position the person was transferred, the basis is Article 72 of the Labor Code. The rest of the filling is carried out according to the general rules.

If an employee is transferred by transfer to another position in another department, the work sheet indicates:

record number in order;
the date the entry was made in the book;
a sample record of dismissal in the work book in this case looks like this: Dismissed in connection with the transfer to the position (position name) in (organization name). Reason for dismissal, paragraph 5 of article 77 of the Labor Code of Russia;
details of the transfer order;
Signature stamp.

By agreement of the parties

When it comes to dismissal by agreement of the parties, most often the employer is interested in it, while the employee is simply forced to agree. However, it can also be a mutual agreement.

At the same time, the entry that is made in the employee’s work book in 2019 upon termination of the employment contract by agreement of the parties practically does not differ from the entry that is made when it comes to dismissal of one’s own free will, the only difference is that a reference is made to another article of the Labor Code: paragraph 1 of part 1 of article 77.

Fixing an Invalid Entry

When an employee gets a new job, he transfers his labor to the employer. During the check, an error may be identified that was made when filling out the book at the previous place of work. Correction of such an entry is possible by invalidating the invalid entry.

After such an entry, a corrected one is made, which must indicate the date of correction and the document number, which is the basis for such an action. If any record is invalid, it should be corrected by the organization in which the person got a job, and not by the old employer. However, his consent to such an act is necessary.

If an erroneous wording is entered upon dismissal, it can also be corrected by recognizing the entry as invalid. To do this, it is enough to wait official document from the person's previous place of work.

Things to consider when making corrections:

the correction entry must be confirmed by the appropriate order for the organization;
strikethroughs are prohibited in the work book;
if a mistake is made on the title page, the document is damaged and must be replaced.

The article describes in detail how to make an entry in the work book about the dismissal of an employee at his own request, in what time frame to make it according to the rules of 2019, and provides a sample of records for all occasions.

How to make entries in the work book in 2019

The entries in the work book upon dismissal in 2019, a sample of which we will give below, raise many questions from employers. Regulations will help to deal with these issues:

Instructions for filling out (approved by the Decree of the Ministry of Health and Social Development of the Russian Federation dated 10.10.2003 No. 69);
Rules for maintaining and storing (Decree of the Government of the Russian Federation of April 16, 2003 No. 225).

Second- Abbreviations are not allowed in the work book. However, in records before 2003, abbreviations may still occur. You don't need to fix them.

Third- The entries themselves must be done carefully. In this case, you should use a fountain, gel or ballpoint pen. The ink in them must be light-resistant. Colors are black, blue or purple.

Record of dismissal in the work book

Reflect the entries in the "Information about work" section as follows (sample below):

column 1 - serial number of the record;
column 2 - the date of dismissal - this is the last day of the employee's work. And if, for example, an employee took a vacation with subsequent dismissal? Then the last day of his vacation will be the date of dismissal.
column 3 - the reason for dismissal. Make a link to a paragraph, part of an article of the Labor Code of the Russian Federation;
column 4 - the date and number of the document on the basis of which the record of dismissal was made.

Grounds for dismissal	Article (paragraph, part) of the Labor Code of the Russian Federation
Employee initiative	paragraph 3 of part 1 of Article 77
Employer initiative	The relevant paragraph of part 1 of Article 81
Circumstances beyond the control of the parties	The relevant paragraph of part 1 of Article 83
Agreement of the parties	paragraph 1 of part 1 of Article 77
Contract expiration	paragraph 2 of part 1 of article 77
Transfer of an employee to work with another employer or transfer to an elective position	point 5 of part 1 of Article 77
Refusal of an employee to continue work in connection with a change in the owner of the organization’s property, a change in its jurisdiction (subordination) or its reorganization	point 6 of part 1 of Article 77
Refusal of the employee to continue work in connection with a change in the terms of the contract determined by the parties	point 7 of part 1 of Article 77
Refusal of an employee to be transferred to another job due to a state of health in accordance with a medical report or the absence of an appropriate job for the employer	point 8 of part 1 of article 77
Refusal of the employee to transfer to work in another area together with the employer	point 9 of part 1 of Article 77
Violation of the rules for concluding a contract	point 11 of part 1 of article 77

Responsibility for not making entries in the work book

For untimely making an entry in the dismissal book in 2019, administrative liability is provided (Article 5.27 of the Code of Administrative Offenses of the Russian Federation). The fine ranges from 30,000 to 50,000 rubles.

And the employee responsible for maintaining books can also be brought to disciplinary responsibility (parts 1 and 4 of article 5.27 of the Code of Administrative Offenses of the Russian Federation, article 192 of the Labor Code of the Russian Federation).

The work book contains all the information about labor activity employee and is used to determine the length of his experience. The current forms of the work book and insert are established in the Post. No. 225 of April 16, 2003 How to fill out a work book correctly is indicated in the Post. No. 69 of October 10, 2003. These resolutions contain discrepancies on some issues, which requires recourse to the Labor Code and makes it even more difficult to draw up a work book.

This is especially true for private entrepreneurs who are forced to take on the responsibility of maintaining personnel records. The slightest deviation from the standards for filling out a work book leads to the invalidity of the information entered, as well as various errors made in the records themselves. To eliminate the consequences, corrections are made in the corresponding columns strictly according to the established pattern. In exceptional cases, the employee is issued a duplicate.

When does it open

Each work book has its own number, is issued to the employee for life and cannot be replaced, except in some cases. If a recently hired employee does not have this document, you need to open a new one for him. If there was one, but for some reason cannot be provided, this information is reflected in the act, which is certified by signatures: the person issuing the new work book, the employee and the witness.

The document is created for an employee who has worked in the company for at least six days, and must be issued within a week from the date of his employment. This procedure is made in the presence of an employee, from whose salary the cost of the form is subsequently deducted.

Employment book, a sample of filling out when applying for a job:

How to fill

All entries in the work book are entered by an official of the organization authorized to do so by order of the head, most often by an employee of the personnel department. In his absence, this may be an accountant or director of the enterprise. The document is subject to registration in the ledger and is kept by the employer until the employee is dismissed or transferred to another place of work. If necessary, the employee is issued an extract from the book at the place of demand.

Extract from the work book - sample filling:

Records are kept in legible handwriting, all words are given in full, without any abbreviations. Numeric expression dates, characteristics and other information is indicated only in Arabic numerals. Also, you can not write the name of the month in words. The correct date format is 03/05/2019. It is acceptable to use ballpoint, gel and fountain pens. The paste, gel and ink contained in them must have increased resistance to water and ultraviolet rays. Optimal are blue, dark purple and black shades of the coloring pigment.

The documents

To fill out a work book, you need:

employee passport (or other identification document);
diploma of education;
register of work books;
IP certificate or Charter of the organization;
stamp seal.

For details on how to fill out the title page of the work book, see the video

The workbook is divided into three parts:

A title page containing information about the owner of the document.
Information about work, including the name of the enterprises where labor activity was carried out and the duration of such work.
Awards section.

Please note that the rules for filling out work books oblige you to make adjustments in case of a possible change:

company name (incl. legal form);
type of printing (using different ones in one book is unacceptable!).

Title page

On the first page of the work book, you must specify all the information about the employee, guided by the documents provided by him. It must contain:

F&O of the owner;
date of birth (in numerical terms);
level of education (secondary, secondary specialized, higher);
the name of the profession indicated in the diploma;
date of opening of the work book;
employee's signature;
signature of the person filling out the document;
official seal of the organization.

Title page of the work book, sample filling 2019:

Job details

Each page of the middle and most extensive section consists of four columns containing:

Sequence number of the record (starting from #1 and onwards).
Date of employment and other events.
The record itself, which is information about the organization (its full and abbreviated name), job title (with qualifications) and unit. In addition to the fact of being hired, cases of transfer to another position and dismissal are also recorded here. Information about this must be entered in the column within 7 days from the date of issuance of the order, with the exception of the dismissal record, which is drawn up directly on the day it is made.
Documentary confirmation of the entry - the name of the order, the date of its issue and the number (in that order).

For details on how to make notes about work in the work book, see the video

additional information

At the request of the employee, information about part-time work is entered into it. The entry is made on the basis of documents provided by another enterprise where the employee is employed in a combined position. In this case, the same principles for filling out the column are used as when entering information about the main work. The work book should be kept by an employee of the personnel department at the place of main work, who is the only one who has the right to enter any information into it.
The acquisition of a second profession, obtaining a rank, advanced training are also reflected in this section.
If there is a renaming of the enterprise, an appropriate entry is made indicating the document that served as the basis for this. This information will be able to explain the discrepancy in the seals affixed during the employment and dismissal of an employee. The same actions are performed when renaming a position.
In case of reorganization of the enterprise, the section notes the dismissal of the employee with his subsequent admission to the new company.

A sample of filling out a work book during the liquidation of an LLC:

Examples

A. S. Kopacheva joined the position of legal adviser at Avelan OJSC on February 27, 2016. On August 12, 2016, she was transferred to the position of senior legal adviser. This fact was reflected in the "Information about work" section.

When an employee is dismissed, in column No. 3, it is necessary to indicate the normative act of the Labor Code, according to which this measure was applied. The entry must be confirmed by the seal of the company or the personnel department and the signature of the person who filled out the work book. The employee must also sign in this column, thereby confirming his agreement with the entries made during the work.

A. M. Sholokhov performed the duties of a salesperson in CJSC Continent. On March 6, 2017, he was fired for absenteeism without good reason. The dismissal order was signed on the same day.

Awards

This section contains information about the titles assigned to the employee, diplomas, certificates and other awards provided for by internal regulations companies and legislation. These include verbal gratitude from management, as well as regularly paid cash bonuses included in the payroll system. Which explains the complete lack of information in this section, found in the work books of most workers. Moreover, various certificates and diplomas issued to an employee without issuing an appropriate order are also only a nominal expression of gratitude, not reflected either in the work book or in the personal file.

Filling out a work book 2019, sample:

Insert design

If everyone vacancies in the work book were used up and there is nowhere to make new entries, the insert opens. Usually it is sewn into the end of the document, since there are no specific instructions for this in the instructions for filling out work books. On the title page (or cover) of the main book, a stamp is placed on the issuance of the insert, indicating its series and number.

The rules for maintaining both documents are identical, the title page of the insert is also to be filled out. The numbering of records continues after the number at which the completion of the work book ended. If mistakes were made when filling out the insert, it will be disposed of in the presence of the commission, drawing up an act. The same applies to rejected or outdated work books.

We are ready to answer your questions - ask them in the comments

For each person engaged in labor activity, the work book is a document of paramount importance. Moreover, it is necessary not only in the process of employment on various places work, but also for the subsequent registration of a pension. Hence the demand for a serious approach to registration of a work book.

These requirements are provided for by labor law, including the Labor Code of the Russian Federation and resolutions of the Government of the Russian Federation No. 225 dated 04/16/2003 and No. 69 from 10.10.2003. True, the enumerated legal acts contain quite a few contradictory provisions, which in some cases may confuse the persons responsible for filling out work books. If such controversial issues arise when making entries in the work book, it is necessary to be guided mainly by the provisions of the Labor Code of the Russian Federation, since it has the greatest legal force. In this article, we tried to summarize all the recommendations for the design of work books, which will certainly be good help personnel officers. So, let's begin…

Rules for filling out work books in 2017

The work book is subject to registration for an employee engaged in labor activity at the main place of work for a period of more than 5 days. At the same time, entries in the book are made both for permanent workers and for seasonal, temporary workers, as well as freelancers, if they provide for the implementation of all social insurance measures. If a person is a part-time worker, then his work book is kept at the place of main work.

Entries in the work book issued without any abbreviations. They are assigned an individual serial number in each section. Dates of entries are indicated exclusively in Arabic numerals. The month and day in the recording date are always indicated by two digits (01,02,10,25), and the year by four (for example, 2017).

When a person finds a job at a new place of work, the work book submitted by him is checked for authenticity, namely, the correspondence of the passport data indicated on the first page of the book is checked, the presence of a seal from the first place of work on the title page. If the specified seal is missing, the book is invalidated, and the employer draws up a new one. Also, a new book is started if a person gets a job for the first time.

If there is an unclosed last record of work, when there is no record of his dismissal, do work book entry admission to a new location is prohibited. Also, no entries are made in the work book about disciplinary action in relation to its owner, but the marks regarding the establishment of continuous experience, or not offsetting specific periods of time in continuous experience should be shown in the correct order.

Rules for filling out work books: sections

The work book includes 3 sections relating to:

Personal information about the employee;
Information about the places of his employment and positions held;
Information about the awards that took place in the course of work.

The first section of the work book, located on the title page, indicates the full name of the employee, his date of birth, education and specialty received. Remember that no abbreviations filling out a work book is not done. Also on the title page is the signature of the employee himself, the employee of the personnel department who filled out the work book, the seal of the organization with the coat of arms is affixed.

The next section of the work book is intended for making entries about hiring, internal transfers, and also dismissal. Mandatory when filling out a work book the positions occupied by the person, as well as the full names of employers, are indicated. To confirm each entry, the number of the corresponding order, the stamp or seal of the organization is indicated.

And finally, the section on awards. It reflects all awards, as well as incentives made in relation to the employee. The dates of the awards, their type, the document in accordance with which the award was made are indicated.

With the full use of the number of sheets in a particular section, a special insert is drawn up in it. At the same time, a note is made in the book about the issuance of an insert indicating a specific date. This entry is made in the form of a stamp on the title page or its spread. In this case, it is not possible to make a handwritten record of the issuance of the insert. The insert is sewn into the book and without it is considered invalid, and the page numbering in it continues the numbering in the book itself. The title page of the insert must bear the seal of the employer.

How are entries made in the work book

Taking into account the above content of the sections, the corresponding work book entries. The title part is drawn up upon employment at the first place of work, as well as in case of revealing false information in the existing labor, which makes it invalid.

As for filling out the section regarding information about places of work, there are some rules for filling out work books. When making the first entry in a new place, the stamp of the organization containing all the necessary details is affixed. If there is no stamp, then the name of the organization is written by hand.

column 1 "Order number"

indicates the sequence number of the record. Only Arabic numerals can be used;

column 2 "Date"

Date of employment, or internal transfer, or dismissal. Again, exclusively Arabic numerals are used;

column 3 "Information on the admission (transfer, dismissal) to work, renaming of the enterprise, department"

the specified information is filled in without abbreviations with reference to the articles of legal acts. For example, "dismissed by agreement of the parties in accordance with paragraph 1 of Article 77 of the Labor Code of the Russian Federation." Subject to making a record of dismissal, the signature of the owner of the book must be affixed;

column 4 "Basis for making an entry"

As grounds for making entries in the workbook orders, protocols, decisions of the general meeting may be issued. Together with the title of the document, its number and date of compilation must be indicated.

With regard to filling out the section on awards, similar requirements for indicating information in the columns apply. It is important to take into account that this section reflects information on conferring honorary titles, awarding state awards, certificates of honor, diplomas, badges. But information about the presentation of cash prizes and valuable gifts is not indicated here.

Do you need entries in the work book about part-time work?

As noted above, filling out a work book should be carried out at the main place of work. The current legislation does not require making entries about part-time work, this can only be done if the owner of the book wants to. Relevant work book entry is also issued in the personnel department at the main place of work on the basis of documents submitted by the employee from the place of work, where he is listed as a part-time job.

In the event that part-time employment is carried out within one enterprise, then in order to carry out the necessary entries in the workbook internal documents are used. Similarly, a record of dismissal from a part-time job is made.

What should I do if something needs to be corrected when filling out a work book?

It happens that in the process of filling out a work book, it is necessary to make corrections to the data indicated on the title page. For example, due to marriage, the surname has changed. At the same time, the previously indicated information is neatly crossed out with one line, and a new entry is made next to the document that served as the basis for it. This link is posted to inside the cover of the book, then the employee of the personnel department who made the entry puts his signature and the seal of the organization.

If corrections need to be made due to an earlier mistake, for example, the name or date of birth of the employee is incorrectly indicated, then the entry is invalidated, and the correct one is made instead. Again, do not forget about the signature of the employee who made it, and the seal of the organization.

In the presence of damaged forms of work books, as well as outdated ones, the employer must take measures to destroy them. This is done in strict accordance with the rules for working with forms subject to strict accounting. At the same time, a special commission is created, destruction is carried out with the execution of the corresponding act. It should indicate the reason for the destruction, list the numbers of the books.

There are nuances

Quite often, personnel workers think about how to indicate in the work book data on the non-inclusion of a certain period in the continuous work experience. For example, when carrying out corrective work.

At filling out a work book In this case, you need to write the following content “Working time from (date) to (date) does not count towards continuous seniority”. Do not forget to assign a serial number to this entry, indicate its basis and date.

In the case when, during the work of an employee for a particular employer, the name of the organization changes, then the corresponding work book entry is made mandatory. This is extremely important, since the seal of the organization is changing in parallel, which means that when an employee is dismissed, there may be problems with making an entry on behalf of the renamed employer. A similar requirement applies to cases where the title of an employee's position is changed.