How to end a letter with respect. Business speech etiquette in business letters study guide

Almost every person who is somehow connected with the Internet knows what e-mail is. Old friends, colleagues, relatives love to keep in touch with mail, because this is a really convenient service. True, some still prefer the good old handwritten messages. But the majority of people on Earth communicate in one way or another.

It is important to know that the letter can be business, congratulatory or personal. Depending on the style of the text and on who it is intended for, the text itself is already being compiled.

How to end a letter to a friend

Before thinking about the end of the message, check the text already written. It is important to correct all errors, both grammatical and stylistic. After that, think about the completion of your letter. It is much easier to compose a letter in electronic form because you can always delete or add a new piece of text anywhere in the message. With a handwritten letter, everything is much more complicated, because it must be written without a single mistake.

You should immediately decide what you expect from the recipient. If you want the response to the letter to be quick, then add special notes or write it directly in the letter. If you have a little time to wait for a response, then leave it as it is.

The letter should end logically, the main idea should be fully conveyed. Otherwise, the recipient will be guessing what you wanted to say with this or that word. Write clearly and clearly so that there are no ambiguous questions.

So how do you end a letter to a friend? If unique ideas do not come to your mind, then you can use hackneyed expressions:

• Your friend, "Name"
• I want to see you
• See you!
• Waiting for an answer
• Wait for a visit!
• Kiss, "Name"
• Come soon
• Be happy!
• Good luck!
• All the best, your friend "Name"

How to end a business letter

When writing a business message, you need to conduct a deeper and more thorough check, otherwise your partner, having found errors, will not want to do business with you. The text should be written in plain text, no need to make huge sentences with different turns, get by with basic descriptions.

Watch your speech, do not use common words and expressions: “Che”, “Yes, no problem”, etc. Treat the interlocutor with respect, in no case do not insult him, otherwise you can not send messages at all.

The end of the letter should be intriguing, interest your interlocutor, add a little spark. From the beginning of the text, you need to bring the reader to the essence of the issue and only at the end fully open your cards. The fact is that the ending of the text is best remembered, which means that a person will pay more attention to it.

Before ending the message, write down the complete list of the main documents, if any. Be sure to number each document, do it in chronological order.

• I look forward to further cooperation.
• Thank you for your attention.
• Sincerely, Name.
• Respectfully, Name.

How to finish a letter in English

In correspondence with friends or loved ones, you do not have to follow a clear text structure. Here, speech can be simpler, because the most important thing is to convey emotions, feelings, talk about what is happening. You can use jokes, common expressions, etc.

At the moment, the younger generation communicates in a completely different language. Many adults do not always understand what is at stake. Borrowed words are often used, new concepts are introduced, which is why our speech becomes completely different.

To complete a letter in English, it is also necessary to carry out preliminary preparation. Check the entire text for errors, add the necessary notes, and then proceed to the ending.

• Good Luck - Good Luck!
• With Love - with love!
• Good cheers - good mood!
• See you soon - see you soon!
• Talk to you later - we'll talk after.
• Truly yours - with respect!

Now you know how to finish the letter. Use these tips to appear literate.

« Remember the last phrase”- these are the words of the famous movie hero from one Soviet television series. The remark went “to the people” and is now a common aphorism. Indeed, the last words affect the whole impression of the conversation. Therefore, when composing business or personal correspondence, you should carefully consider how to finish the letter in English and politely say goodbye to the interlocutor. The ability to tactfully and appropriately use standard cliché phrases at the end of the letter will be the subject of today's material.

A formal letter requires increased attention to the norms of politeness. With successful business communication, the end of the letter allows you to enhance the effect of the above text.

The ending in a business letter should make a favorable impression: there should not be obsession, excessive emotionality, flattery, bias, and even more rudeness and hostility. Therefore, in business correspondence, it is customary to use impersonal speech clichés. The table below shows the standard phrases that often appear in the completion of a business letter in English.

These expressions will help to beautifully complete the text of the message. But this is not the whole ending, because. no letter in English needs a signature. Usually this short remark expresses their respect or wishes for success. The translation of many of these phrases into Russian coincides, and even when switching to English, they are used almost interchangeably, with only very slight emotional differences.

A business letter in English may end with a signature of the following form:

• Yoursfaithfully* - with sincere respect;
• Respectfully yours* – respectfully;
• Sincerelyyours-Yours sincerely;
• With gratitude- sincerely grateful
• With gratitude- sincerely grateful;
• Thanks and regards- with gratitude and best wishes;
• bestregards – With Best wishes;
• kindregards- with good wishes;
• bestwishes- with wishes of success.

* These expressions are used only if the writer does not personally know the addressee of his letter.

Paying tribute to the accepted norms of courtesy, they put a comma and write the personal data of the signatory on a new line: first name, last name and position held. This letter ends.

So, we figured out the official messages and learned how to finish them beautifully. But one more remained undiscovered important question: How can I complete a letter to a friend in English or an appeal to foreign relatives? We will discuss this in detail in the next section.

English phrases of farewell in friendly correspondence

Informal correspondence also adheres to a polite tone, but provides incomparably more opportunities for expressing emotions and emphasizing the closeness and warmth of relationships. Therefore, there are a very large number of answers to the question of how to finish a letter in English in personal correspondence.

Let's start with the fact that an informal text should also have a logical conclusion: a kind of last note or a final line. And sometimes it is at the finishing stage that a stupor occurs: you write about breaking news and events, and a beautiful end to the letter does not come to mind.

Of course, everyone has their own style of writing letters, but even in friendly correspondence there are often template phrases. Don't know how to finish your English letter? Feel free to choose and write one of the expressions below. In our material, they are also highlighted in a separate table.

Using these clichés, you can give a beautiful and meaningful look to any letter.

It remains only to put a polite formula and your initials. There are just a lot of signature options for an informal letter, but we have selected the best and most frequently used examples from it. So you don’t have to think long about how to sign a letter either.

If the addressee of your message is relatives or good friends, it would be appropriate to use such forms of farewell as:

• Yours cordially- cordially yours;
• Yours ever – always yours;
• Eternally yours- always yours;
• Your loving brother- Your loving brother;
• your friend – Your friend;
• Your very sincere friend- Your devoted friend;
• bestwishes – Best wishes;
• Give my regards to… - Send greetings ...;
• Allthebest – Best wishes.

If you and your interlocutor are very close friends or you have a warm romantic relationship, then the following wishes will come to the rescue:

• Affectionately- With tenderness;
• Lots of love- I love you very much;
• Lots of kisses – Kisses;
• Hugs- I hug;
• With love and kisses- Love and kisses;
• With all my love– With all love;
• Passionately yours – Passionately yours;
• Always and forever Yours forever and ever;
• Missingyou – Missing You;
• sendmyloveto… – Send my regards…;
• takecare – Take care;
• Tillnexttime– Until next time;
• Seeyousoon – See you soon;
• Seeya- See you;
• Cheers– Bye ;
• Ciao– Chao!

And after expressing our feelings, do not forget to put a comma, and sign your name on a new line.

Now we are familiar with the rules for processing all types of correspondence. But still, it is better to see a complete sample of writing once than to read a theory abstracted from practice several times. At the end of the material, we suggest you look at examples English letters different character with Russian translation.

How to finish a letter in English - samples and excerpts from correspondence

In this section you will find several examples that clearly show the design of letters on English language, as well as matching their styles and forms of politeness.

Letter of congratulation

Dear Daniel and Sarah,

Please accept our heartiest congratulations on your silver wedding anniversary!

It seems that you connected your destinies just yesterday. It's been 25 years since that wonderful day.

It is with great pleasure that we would like to wish such perfect couple only the best things: a lot of love, good health, eternal youth and a long and happy life together. Being your friends is an honor and a pleasure!

With best wishes on your anniversary,

Jonathan and Elizabeth Livingston.

Letters to a friend

Hey Emily!

I'm still waiting for that book you promised to send me at our last meeting. Since then, you have not written to me, apparently, you are now very busy with business.

Anyway, I'm going to visit you in a week and we can meet. What do you think about that? Scribble a couple of lines when you're free.

Dear Jack,

Thank you very much for your letter! It's great to hear from you!

I must apologize for not writing sooner. I worked very hard and didn't have a minute of free time. But now I can tell you about my news.

I have been on vacation since yesterday. My boss allowed me to go on vacation for a whole month. I am very happy, now I can go to Spain, finally! I saved up money for this trip for two years, and yesterday I bought round-trip tickets to Barcelona. I will spend two weeks in Barcelona. You can't even imagine how much I dreamed about this! I'm just in seventh heaven!

Later, when I return to Moscow, I will go to my parents. They live in St. Petersburg. I spent my childhood in Saint Petersburg, so I have many friends there. I will be very pleased to meet them. After this trip to the city of my childhood, I will return to Moscow again and write you all my impressions.

Well, it's time for me to wrap up. Hope to hear from you again soon.

Love and kisses,

Excerpts from business letters

Please accept our sincere apologies for the recent inconvenience. Rest assured that we will take all necessary measures to ensure that this does not happen again in the future. As compensation, we have issued a 30% discount on your order.

Once again we apologize for the inconvenience caused.

All the best,

Did fate separate you and your friend, scattering you in different cities, albeit for a while? You can keep in touch by talking on the phone, using computer programs, using headphones with a microphone.

You can even see the interlocutor, and not only hear him, if you have a webcam. However better option than a living letter, not yet invented. After all, it is one thing to type a couple of phrases on the keyboard in a mail agent or Skype, and another to write a letter by hand on a piece of paper, seal it and send it to the addressee. But first you need a letter finish right. So, how to end a letter to a friend.

Indicate who the letter is from

Despite the fact that you write your last name and initials on the envelope, in the letter itself you must subscribe. If you are just writing to a friend, a sample signature will look like this: “Your friend Katya” or “I look forward to seeing you, Katya.” Are you texting your best friend? Then you can afford something like this: “Your best friend Katyushka. Look forward to meeting!" or “Don't be bored, see you soon. Katyusha. Finally, if your letter is addressed to your boyfriend in the army, boldly write “I love you, kiss you and miss you very much. Your Katenka" or "I miss you very much, come soon! Your Katenka. As for diminutive suffixes in names, it's up to you to decide how to write. It all depends on what your friend calls you.

The ending of a letter is not only a signature

Finishing a letter to a friend from a girl should not just be one line with a name and a request to come quickly or not be bored. First read your letter, highlight the main ideas that you put on paper. At the end of your message recall what was said in the letter. For example, you know that your friend is coming tomorrow or the day after tomorrow, and in the course of writing you mentioned that you definitely want to meet him. Summing up, write that you want to meet at such and such a time and in such and such a place..

Write at the end about everything that you forgot to write about

If you remember that forgot to write something, put a combination of characters P.S. it Latin abbreviation, literally means "after what is written". Then you can state everything else you want to add to the letter.

Check your letter for errors

Of course, if you wrote your message on a computer to send later via e-mail you can easily make corrections. But while writing a live letter, it’s better be careful not to make any mistakes. Otherwise, you will either have to rewrite the message again, or make blots. The latter is highly undesirable. After all, you are not writing to someone, but to your good friend or even boyfriend.

Last touches

Here you have written a letter, it remains to seal and send. But don't rush into it. One of the beauties of paper letters is that you can imprint your kiss on the paper, scent the message with your perfume, or include a photo of you together that was taken on the day you met or some other small object dear to your friend's heart..

Friends are friends, but everyone should have a family. If you do not have a person who would like to spend the rest of his life with you, find him on

Correspondence is one of the most important ways communication between people all over the world. With its help, you can solve any issue: work, commercial, personal. This often saves time, because we do not have to wait for a person to talk to him (let it be better if the letter is waiting for him in the box).

Fortunately, today we do not have to wait long, and a letter can be sent at lightning speed thanks to the Internet. However, to avoid shame, it is important to know how to write it correctly in English. Let's discard the officialdom and talk about something pleasant - today we are writing a letter to a friend.

Example of a friendly letter

Dear Paul,
Thank you for your letters! I "m glad to hear that you" ve passed your driving test! Congratulations!

I "m sorry I haven"t written for such a long time. I "ve been really busy with my new project. By the way, thank you for your brilliant idea. I really had the best presentation last time. I really appreciated your advice.

As for your question, I think all you have to do is just regular exercises. Don "t be lazy and try to find at least 20-30 minutes for your health every day. There is a rule of 30 minutes a day: if you do something at least 30 minutes a day you will have a result at the end of the week. For example, if you read 50 pages during this time, at the end of the week you"ll have total of about 350 pages. If we say that we don't have enough time for it (as we usually do) we have 0 result at the end of the week. Besides, they say that it takes 21 days to form a new habit. So all you have to do is to take the bull by the horns and try it for just 3 weeks.

Unfortunately, I need to come back to my project. I hope my advice was helpful.

Hope to hear from you soon.

take care,
Victor

Sample letter to a friend

Thank you for your letter!

I'm glad to know that you passed on the rights! Congratulations!
I'm sorry I haven't written to you for a long time. I have been very busy with my new project. By the way, thanks for the great idea. I really had great presentation last time. I really appreciated your advice.
Regarding your question, I think all you need to do is just exercise regularly. Do not be lazy and try to find at least 20-30 minutes a day for your health. There is a rule of 30 minutes a day: if you do something for at least 30 minutes a day, at the end of the week you will have a result. For example, if you read 50 pages during this time, by the end of the week you will have 350 pages. If we say that we don't have time for this (as we usually do), we will have a zero result at the end of the week. Plus, they say it takes 21 days to form a new habit. So all you have to do is take the bull by the horns and try for 3 weeks.
Unfortunately, I have to get back to my project. Hope my advice was helpful.
I hope for a speedy reply.

What is informal English writing?

Such a letter is also used to ask for some information, to congratulate on a holiday, to ask for advice / give advice. A friendly letter can be written to both an old friend and a new, unknown friend. The tone of the letter should show your love and concern for your friend.

How to start an informal letter?

Like any other type of letter, informal contains certain mandatory parts. Of course, this is a greeting and a farewell. Start with a word Dear(dear) + the name of the person you are writing to. Also (especially in e-mails) you can start with the word Hi+ person's name.

For example: Dear Bob, or Hi Bob. Do not address a person by their last name or Mr, Mrs. It sounds too formal and even ridiculous when combined with Dear.

In an informal letter, a comma is often put after the name, and the text of the letter itself begins on a new line. In this case, it is important to keep the style, that is, if you used a comma at the beginning, then repeat this technique at the end of the letter, saying goodbye.

What to write about in an informal letter?

• How are you?- How are you?
• How is your family?- How is your family?
• Thank you/Many thanks for your (recent/last) letter/postcard.- Thank you/Many thanks for the (recent/last) letter/card.
• I hope you are well.- I hope you are well.
• I was so surprised to hear that...- I was surprised to hear that...
• It was good / nice / great to hear from you again.- It was good / nice / wonderful to hear from you again.

If you have not communicated for a long time, the following phrases will do:

• It "s ages since I" ve heard from you. I hope you "re well / you and your family are well. Haven't heard from you in years. I hope you are well/you and your family are well.
• I "m sorry I haven"t written/haven"t been in touch for such a long time. Sorry for not posting/ keeping in touch for so long.

Examples of phrases and variants of letters in English

If a friend wrote about the news:

• Glad to hear that…- Glad to hear that...
• Great news about…- Great news about...
• Sorry to hear about…- Sorry to hear about...

• I thought you might be interested to hear about/know that…“I thought you might be interested in hearing about/knowing what…”
• Listen, did I tell you about …? You"ll never believe what…- Listen, did I tell you about...? You will never believe that...
• By the way, have you heard about / did you know that…?- By the way, did you hear about / did you know that…?
• Oh, and another thing… This is just to let you know that… Oh, and one more thing... Just so you know...

Sorry:

• I "m really sorry that I forgot to send you a birthday card but I was busy with my new job.- Sorry, I'm sorry I forgot to send you a birthday card, but I was busy with a new job.
• I "m writing to apologise for missing your party but I"m afraid I was with flu.- I'm writing to apologize for missing your party, but I'm afraid I had the flu.

We invite:

• Could you let me know if you can come / you "d like to join us?- Could you let me know if you can come/would you like to join us?
• I was wondering if you "d like to come on holiday with us. I'm wondering if you would like to come with us on vacation.
• I "m / We" re having a party on Saturday 13th and I / we hope you "ll be able to come.- I / We are having a party on Saturday the 13th and we hope you manage to come.

We answer the invitation:

• Thank you very much for your invitation. I "d love to come.- Thanks a lot for the invitation. I would love to come.
• Thank you for inviting me to… but I "m afraid I won"t be able to…- Thank you for inviting me to... but I'm afraid I can't...

We ask:

• I "m writing to ask for your help / you (if you could do me) a favour.- I am writing to you to ask for help / (could you give me) a favor.
• I wonder if you could help me/do me a favour.- I'm wondering if you could help me / provide a service.
• I "d be very / really / terribly grateful if you could ...- I would be very / really / terribly grateful if you could.

Thank you:

• I "m writing to thank you for your hospitality / the wonderful present. I am writing to you to thank you for your hospitality/wonderful gift.
• It was so kind of you to invite me to stay with you.“It was so kind of you to invite me to stay with you.
• I really appreciated all your help/advice.- I really appreciate your help/advice.

Congratulations/good luck:

• Congratulations on passing your exams/your excellent exam results!- My congratulations on successful delivery exams/your excellent results!
• I wish you good luck/Good luck in/with your exams/your interview.- I wish you good luck / good luck in / in the exams / interview.
• Don "t worry, I" m sure you "ll do well / pass.- Don't worry, I'm sure you'll succeed / pass.

• Why don't you…?- Why do not you…?
• Maybe you could…?- Perhaps you could...?
• How about…?- What about…?
• You can't leave Moscow without... (doing sth)- You can't leave Moscow without... (having done something)
• I "m sure you will enjoy... (doing sth). If you like, we can…- I'm sure you'll enjoy... (doing something). If you want we can...

How to end an informal letter?

Of course, after we shared everything, talked about everything, answered all the questions, you need to logically finish the letter, you can’t just cut it off. For this, we also have some blanks, traditional phrases.

Say why you end the letter:

• Unfortunately, I need to / have to go.- Unfortunately, I have to / I have to go.
• It's time to finish.- It's time to finish.
• Anyway, I must go and get on with my work!“Anyway, I have to go and get the job done.

Say hello or tell me about your next meeting/letter:

• Give my love / regards to... / Say hello to... - Give my regards to...
• Anyway, don't forget to let me know the dates of the party."Anyway, don't forget to let me know the date of the party."
• We must try and meet up soon.- We should try to meet soon.
• I can't wait to hear from you.- I can't wait to hear from you.
• Look forward to seeing you again.- Looking forward to seeing you again.
• Hope to hear from you soon.- I hope to hear from you soon.
• See you soon.- See you soon

And in conclusion, do not forget about the traditional wish from a new line

• Love,/Lots of love,- With love,
• All the best- All the best,
• take care,- Take care,
• best wishes,- Best wishes.

Useful Linking Words

then- then
after it/that- after this/that
though- although
so- so, therefore
that's why- therefore, that's why
besides- Moreover
still- Nonetheless
anyway- anyway, anyway
fortunately- Luckily
unfortunately- unfortunately

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